The basics
What it is
Every unit. Every date. One place.
One list for every truck and every date that matters. Each unit has its own line: the DOT annual, the aerial periodic inspection, the dielectric test, the crane annual, the next service, and the small gear with its own clock. When a job is done, the report is filed against the unit and the date resets. Before a date runs out, the person you name gets a reminder.
We build the list from the rules and the maker's manuals, then check it against the paper reports you hand over. The dates are only as good as the reports behind them, and we say so when one is missing.
The report is the proof. The list is how you remember to get it.
The point
Why it matters
Missing a date is a surprise you pay for.
One missed date does real damage. A carrier that does not perform the annual properly is subject to penalty under 49 U.S.C. 521(b). Maker engineers say a unit with no periodic dielectric test in the past 12 months can no longer be considered insulating. A bucket truck that cannot work near a line is a bucket truck that cannot take the storm call.
Dates also bunch up. A fleet that bought five trucks in one month will have five annuals in one month, every year. A tracked list shows it ahead of time so the due dates can be spread out.
The list does not move the responsibility. The owner and the motor carrier still own the inspections and the records. The list is a tool to keep that from slipping.
Who it is for
Who needs it
If the dates live in somebody's head, they will walk out with them.
- Fleets running on folders and memory
- A spreadsheet that only one person understands
- A fleet that just bought another company
- Contractors who show records to customers
- Owners with mixed equipment: buckets, derricks, cranes and semis
- Anyone who found an expired sticker the day before a job
The list
What is included
Eleven kinds of dates, by unit.
| What | Interval | Where it comes from |
|---|---|---|
| DOT annual inspection | Passed at least once in the preceding 12 months. Report kept 14 months. | 49 CFR 396.17 and 396.21 |
| Aerial device periodic inspection | Every 1 to 12 months, set by the owner | ANSI A92.2 |
| Dielectric periodic test | Annual for most classes of machine, and after repairs to the insulating section. Category A in barehand work is tighter. | ANSI A92.2, ANSI A10.31, maker guidance |
| Digger derrick periodic inspection | Every 1 to 12 months, owner and maker set | ANSI A10.31 |
| Crane and boom truck inspection | Each shift, monthly (documented) and at least every 12 months | OSHA 1926.1412 |
| Major structural inspection | After 15 years of service, then every 10 years | ANSI A92.2-2021 |
| Live-line tools used for primary protection | Out of service every 2 years for exam and test | OSHA 1910.269(j) and 1926.957 |
| Rubber insulating gloves | Every 6 months | OSHA 1910.137 |
| Rubber insulating blankets and sleeves | Every 12 months | OSHA 1910.137 |
| Preventive maintenance | By hours, miles or months, set by the maker | Maker's manual |
| Wheel torque re-check | After a wheel is mounted | Wheel maker; fleet guidelines |
Intervals are the common ones. If your maker, customer or policy asks for shorter, the shorter date goes on the list. Where a rule says "set by the owner," we ask you what you want and write it down.
Reminders
How often
A reminder is only useful early.
- You choose the lead timeInspections and tests need to be booked, so they get longer notice than an oil change. We set a default for each item type with you and change it when you want.
- Before it runs out, not afterThe point is a date you can still act on. A reminder the week of is a scramble.
- Bundled where the dates allowWe look for units in the same yard with dates close together, so one crew visit covers them. That saves trips.
- Updated when the work is doneA completed job resets the date and files the report. If the report is missing, the item stays open.
The rulebook
Standards the work follows
Every date on the list has a rule or a manual behind it.
- 49 CFR 396.17, 396.21, 396.3The DOT annual, its report and 14 month retention, and the maintenance record with a way to show what is due and when.
- ANSI/SAIA A92.2 and ANSI/ASSP A10.31Frequent, periodic, major structural and post-event inspections, and the dielectric tests for insulating units.
- OSHA 1926.1412Crane inspections: each shift, monthly, annual, and after repair or modification.
- OSHA 1910.269(j), 1926.957 and 1910.137Live-line tool and rubber insulating gear test and removal intervals.
- Maker's manualsThe source for PM and the shorter intervals.
The route
How a job goes with Convoy
We keep the list and we book the work.
Send the unit list
Unit number, make, model, serial number or VIN, equipment, and every date and report you have.
We set the dates
We work out what each unit needs and when it is due, from the rules and the manuals. Gaps in the paper get flagged.
Reminders go out
To whoever you name, at the lead time you pick. Jobs get booked for you, bundled by yard where we can.
Close it out
The report is filed, the date resets, and the list is current again.
The paperwork
What you get back
The list, and the reports behind it.
- A list by unit: every item, the last date done, the next date due
- A look-ahead of what is coming due and when
- The report for each completed job, filed against the unit
- History per unit, so a customer or inspector can see it at a glance
- A flag on anything overdue or missing a report
- A short note on which dates are rules and which are the maker's or yours
Bring us the dates and reports you already have. They are only as good as the paper behind them, and we mark anything we have not seen.
Straight answers
Questions we get
If you want it, ask.
Do you track units you do not service?
Yes, if you give us the dates and the reports. We will mark which dates we have seen paper for and which we are taking on your word.
Does a reminder make you responsible?
No. The owner and the motor carrier are responsible for the inspections, tests and records. The list helps you keep up. It does not replace a qualified inspector or your own duty.
What do you need from me to start?
The unit list, and any reports and stickers you have: DOT annuals, aerial inspections, dielectric tests, crane records, service sheets. Photos of the ID plates help.
Can I set shorter intervals than the standard?
Yes, and many owners do for heavy use. The standard gives a window, and you can choose any date inside it. Tell us and we use yours.
What does it cost?
We quote with the first job. Send the unit list through the form and we will get back to you.
Need due date tracking? Get a quote.
Tell us what you run and where it sits. We come back with a price and a plan. A rough list is fine.